Procrastination Sans

How your feelings and habits fuel your procrastination

Why do we procrastinate on doing things? We think that “it is not the right moment to do this” or “I am not ready for this”. These are all manifestations of the high quality standard that we impose on ourselves.

The desired result from completing a task becomes our identity. We have become attached to the outcome because we want only the best for ourselves, hence we want the best result. A painful sign of perfectionism.

Facing a task with high quality standards we may never get to complete it. How often are “the planets in perfect alignment”? Having high requirements may never get us to the ideal time when the task can happen. After all the chance of having all the ideal circumstances, especially if we have defined them in great detail as requirements, is next to none.

It gets even worse when we put our feelings in, as a pre-requisite: “I have to be motivated in order to do this, but I don’t feel motivated now”.

Motivation

Motivation is a feeling. Like such, it is not under our control.

We believe that we always have to feel a certain way in order to complete a certain task. This belief only adds an unrealistic item to the list of requirements for starting and further lessens the chance of even beginning to work on the job.

If we ditch the belief, that we need a certain feeling for a certain type of job that needs to be done, we give the task a chance to happen in spite of us as a factor. To do this we must change the habits associated with execution. The cue that leads us to execute, to be precise.

Anatomy of a habit

A habit consists of 4 parts: cue, action, reward and desire for the reward. The first three are essential, but the fourth is what gets you moving trough the chain.

The desire for the reward is what makes us, upon receiving a certain cue to perform a certain action. For example:

“It is sunny outside(cue) so I will take a walk in the park(action) because walks in the park make me feel good(reward) and I want to feel good(desire for the reward).”

Can you guess where we are heading with this?

The habit, that you have formed, for achieving the task that you are postponing relies on a variable that you have no control of, yet you want it to happen in a certain moment. What if the time has come but the incontrollable variable signals “it is not the time”?

Lets assume that you have the task of “cleaning the living room”. This is the routine action that will lead you to the reward that you actually desire—”to live in a clean living room, because it makes you feel better”. If the requirement for cleaning the room is “I have to feel motivated to do it” then motivation, among others is now part of your cue. Now, cleaning, when relies on feeling to be started, is a lot less likely to happen. If you are not a housewife who gets insane when she sees dust(“dust” is her cue), which of these two has the bigger chance of happening:

  • I have the desire to clean the living room -> I clean the living room -> I feel good in a clean living room

or

  • I clean the living room every Sunday. Today is Sunday -> I clean the living room -> I feel good in a clean living room

Procrastination – Motivation = Results

Feelings are transient, but for most of our goals to happen we need consistent results. To achieve them we need to regularly put in effort. That’s the reason why many great writers have set daily quantitive goals (“3 hours of writing before work”, “2 pages of shitty drafts before breakfast”) instead of quality related ones. This way they have turned their goals in routine actions so as to remove the dependancy on feelings. There is no place for feelings when something has to happen regularly. “I don’t feel like the sun will set today” sounds absurd, doesn’t it?

This, of course, does not imply that to fight procrastination you have do the thing you postpone every day. In fact braking down a big goal into a small daily habit can be an useful approach, but that is not the point here.

To get over procrastination you just have to accept that you don’t need the feeling of “motivation” as a cue for action. Change the requirements instead. Find a time when this task has to be done and do it. Accept your lack of motivation or lack of the desire as the trigger for starting. “When I am not in the mood for cleaning the living room(I am not motivated) I will do it, so that I can enjoy the cleanliness after that”.

Still having trouble starting? Begin with just 5 minutes of work or use the famous (10+2)*5 productivity hack, which focuses you on working, not on feeling.

Further reading: “The Power of Habit” and “The Antidote”

Import images as slides in PowerPoint

Ever wanted to import a bunch of pre-made images into PowerPoint to use as slides?
Coming from the Mac world you would expect that drag and drop would work perfectly fine in PowerPoint on Windows. But dragging all to the window won’t create a new slide for each one (as it does in Apple’s Keynote).

The solution is quite simple, but not so obvious. Use the Photo Album feature!

Here is how to do it(1:40):